SSA modifies existing system of records regarding representatives
Thursday, January 21, 2021

SSA modifies existing system of records regarding representatives

By Payroll and Entitlements Editorial Staff

The SSA has issued public notice of its intent to modify an existing system of records entitled, Representative Disqualification, Suspension, and Non-Recognition File (60-0219), last published on May 10, 2010. The system of records notice became applicable upon on December 7, 2020, with the exception of the new routine uses, which became effective on January 6, 2021.

The SSA is modifying the system manager and location to clarify the offices responsible for maintaining the system and the locations of the records within the system. The agency is clarifying that only the Office of the General Counsel (OGC) may make disclosures to the agencies and entities listed in routine uses Nos. 2, 3, and 4.

In addition, the SSA is expanding routine use No. 4 to include that OGC may make disclosures to the subject of an investigation or his or her legal counsel, for the purposes of identifying the representative of record, explaining the purpose of the request, and identifying and requesting information the SSA needs to facilitate the investigation of, or litigation against, a representative. The agency also is clarifying the language in routine use Nos. 8 and 17 for easier reading and clarifying that it will retrieve records by claimant identification number and other claimant information that is relevant to the investigation.

Lastly, the SSA is modifying the notice throughout to correct miscellaneous stylistic formatting and typographical errors of the previously published notice, and to ensure the language reads consistently across multiple systems.

For further information, contact Tristin Dorsey, Government Information Specialist, Privacy Implementation Division, Office of Privacy and Disclosure, Office of the General Counsel, SSA, Room G-401 West High Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-6401, telephone: (410) 966-5855, email to [email protected]. See 85 Fed. Reg. 78909, December 7, 2020.

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